The idea
A complete-looking document can turn assumptions and suggested approaches into apparent commitments. Distinguishing agreed requirements, proposals, and unresolved questions helps the recipient understand what they should implement and what still needs discussion.
Worked example · illustrative
Did we agree to book all this?
Situation. A group of friends is planning a weekend away. One friend puts together a detailed itinerary with a rental car and two expensive guided activities, then sends it to the friend making the bookings.
The tempting conclusion. Everything’s in the plan. Looks like we’re ready to book.
What changes the view. Everyone agreed on the dates and destination, but they haven’t talked about the car, the activities, or how much they want to spend. Those were ideas added while writing the plan. To the friend making the bookings, though, they could look like things everyone has already agreed to.
What this supports. A quick note could make the difference clear: “The dates and destination are agreed; the car and activities are still suggestions.” That gives the group a chance to talk about the cost before anyone pays for something they can’t cancel. They probably don’t need to agree on every coffee stop—just the choices that would be awkward or expensive to undo.
Useful when
Watch for
Not every detail requires a separate approval. Focus on assumptions that materially affect scope, cost, feasibility, or outcomes. AI can help identify them, but its review cannot establish that the relevant people agree.
Where this came from
Product work, AI-assisted writing